• Project Specialist - Tribal Victim Services - National Criminal Justice Training Center

    Posting Date: 4 weeks ago(12/20/2018 3:04 PM)
    Job ID:
    # of Openings:
    Appleton Main Campus
    Hours Per Week:
    Weeks Per Year:
    Work Schedule:
    Flexibility in schedule is required.
    Anticipated Start Date:
    February 2019
    Internal Applicant Salary/Rate:
    Based upon the applicable compensation structure
    Posting Duration:
    Position will be posted for a minimum of five days and will remain open until the needs of the position are met
  • Basic Functions & Responsibilities

    This position performs a wide variety of technical, instructional, evaluative, organizational and managerial functions for the National Criminal Justice Training Center (NCJTC) and its various programs, projects, and activities. The service population includes departments within the College, local, state, and federal agencies, tribal governments, minority groups, universities, and service organizations. This position requires a strong ability to apply techniques and processes to develop, design, evaluate, and manage NCJTC activities, including training, technical assistance, and conferences specific to crime victim services.

    Essential Job Functions/Secondary Job Functions

    Essential Job Functions


       1.  Plan, develop, and produce project deliverables in accordance with applicable contracts, grants, and      FVTC policies and procedures.

       2.  Recommend and develop new projects, conduct pre-training site selection visits, provide on-site A/V  technical support, and conduct follow-up and evaluation. This may require travel to off-campus events in-and out-of-state.

       3.  Coordinate with internal and external clients to develop and implement the training calendar, agendas and program materials for meetings and other project activities.

    • Develop, revise and update project materials as directed, including curriculum, correspondence, reports, presentation materials and miscellaneous program related documents in accordance with grant deliverables and aligned with the college policy on level of required documentation. This will include the development of lesson plans and course objectives, for classroom and distance learning.
    • Coordinate training development and curriculum design with subject matter experts/independent contractors as directed.
    • As needed, provide course information, including tracking course and class numbers, and prepare applications for new courses for submission to the NCJTC Director and Division Dean.
    • Assist with arranging and tracking independent contractors/instructors, participant and facility logistics.
    • Carry out project functions and allocate resources in accordance with budgets for assigned projects.
    • Perform other training development and delivery as directed.

         4.  Assist in developing efficient procedures and work processes and foster teamwork to accomplish project goals.

         5.  Use project databases, tools, management systems, reports, and other processes and procedures to ensure efficient operation.

         6.  As needed, provide project statistical and/or performance data for federal and/or state reporting purposes.

    • Prepare monthly, semi-annual and annual project reports and other outputs.
    • Prepare or assist in development of special program reports as directed.

         7.  Serve as initial point of contact for project communications with the service population.

         8.  Perform project or program tasks to assist in the administration of all programs, projects, grants and conferences as directed.

         9.  Perform other related duties as necessary for effective project administration supporting the best interest of NCJTC.


    Secondary Job Functions

    1. Serves as initial point of contact for project communications with constituent groups.
    2. Support proposal writing and funding submissions for new funding initiatives.
    3. Assist with, or perform meeting facilitation for internal and external planning committees and project development teams.

    Qualifications, Training and Experience

    1. Bachelor’s Degree in related field, AND,
    2. Minimum two years related, relevant occupational experience working in or with a tribal community, OR
    3. An equivalent combination of education, training, and experience from which comparable knowledge and abilities can be acquired.
    4. Experience with curriculum development/design, grant management, project management.
    5. Proficiency in computer use, including Microsoft Office applications.
    6. Experience with grants management and program operations is preferred.
    7. Frequent travel is required.

    Essential Aptitudes, Skills, Knowledge and Personal Characteristics

    1. Must adhere and maintain a high level of integrity and confidentiality in working with NCJTC clientele
    2. and staff.
    3. Ability to establish and maintain effective work relationships with staff, constituent groups, and clients, including interaction with officials from the highest levels of tribal, local, state, and federal governments.
    4. Excellent time management and planning skills.
    5. Ability to create and foster a team environment for staff.
    6. Excellent communication skills, both oral and written.
    7. Superior customer service attitude in working with the public and others.
    8. Self-motivated with the ability to perform independently.
    9. Willingness to travel.

    Benefits (eligibility requirements may apply)

    403B and 457 Retirement Plans, Bereavement Leave, Campus Care Clinic, Dental Insurance, Emergency Leave, Employee Assistance Program, Fitness Center at Appleton Main Campus, Flexible Spending Account, Group Legal Benefits, Health Insurance or if applicable Cash Option Plan, Health Savings Account, Long Term Disability Insurance, On-Site Child Care Facility at Appleton Main Campus, Paid Holidays, Paid Vacation, Pet Health Insurance, Short Term Disability Insurance, Sick Leave, Spousal and Child Life Insurance, Supplemental Employee Life Insurance, Term Life & AD&D Insurance, Tuition Reimbursement, Vision Insurance, Wellness Program, Wisconsin Retirement System Pension Benefit (plan eligibility requirements apply)

    Special Instructions to Applicants

    This position is funded by a grant.  Upon offer official transcripts will be requested.  



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