• Program Manager - National Criminal Justice Training Center

    Posting Date: 4 weeks ago(10/24/2018 12:12 PM)
    Job ID:
    # of Openings:
    Appleton Main Campus
    Hours Per Week:
    Weeks Per Year:
    Work Schedule:
    Flexibility in schedule is required.
    Salary will be based upon qualifications, training, and experience
    Anticipated Start Date:
    November 2018
    Internal Applicant Salary/Rate:
    Based upon the applicable compensation structure
    Posting Duration:
    Position will be posted for a minimum of five days and will remain open until the needs of the position are met
  • Basic Functions & Responsibilities

    Performs a wide variety of highly technical, managerial and administrative duties for the National Criminal Justice Training Center (NCJTC). Directs training and technical assistance for grant funded program activities and cost-recovery contracts for federal, state, local and tribal government agencies and private organizations. Responsibilities include administration of FVTC and NCJTC programmatic policies and procedures; program management and development; staff and consultant management; project planning and implementation; and program evaluation. Also responsible for identifying funding opportunities that fit the mission and vision of FVTC and NCJTC, and developing proposals to secure funding and resources.

    Essential Job Functions/Secondary Job Functions


    1. Serves as the principal in the absence of the Program Administrator.
    2. Seeks and secures funding to support NCJTC and serves as high-level contact for specific grants, contracts and potential funding opportunities.
    3. Manages staff, independent contractors, and vendors and, in conjunction with the Program Administrator, makes necessary adjustments in assignments, project priorities, and project resources, to meet NCJTC and program goals and outcomes.
    4. Works with program staff to draft budget proposals, and recommend subsequent budget changes where necessary. Assesses and determined need for additional staff and/or consultants and request the appropriate recruitments if necessary during project cycle.
    5. Assists in overall planning, budgeting, and allocating resources for assigned projects. Composes project materials including correspondence, reports, presentation materials and miscellaneous documents.
    6. Interviews, makes hiring recommendations, observes and evaluates performance of independent contractors, support, and management staff.
    7. Develops and monitors budgets and project plans, maintains project records, and produces compliance reports as required.
    8. In conjunction with the Program Administrator, supervises staff and makes necessary adjustments in staff effort, assignment priorities, resources, and collaboration with other departments of the college to meet productivity goals and outcomes.
    9. Provides leadership in the development of strategies to effectively communicate program goals, technical assistance efforts, policies, and procedures.
    10. Recommends and communicates policies and procedures relative to staff training, funding/ reimbursement procedures, and record keeping.
    11. Directs the development of process-improvement strategies to include technology, communication, and organizational operations.
    12. Manages the development and delivery of new programs or activities, including but not limited to pre-training site selection, conference planning, curriculum management, follow-up and evaluation of training and technical assistance.
    13. Manages course information, including tracking course and class numbers and preparing applications for new courses for use with FVTC student registration systems and other training delivery platforms.
    14. Develops, recommends and communicates policies and procedures relating to staff training, program development, project funding, reimbursement, and record keeping.
    15. Builds and maintains relationships with project partners and funding agencies
    16. Performs other related duties as necessary and required for the effective administration of NCJTC and its programs, as well as best interest of the training partners, collaborating agencies, and FVTC.

    Qualifications, Training and Experience


    1. Bachelors Degree (Master’s preferred) in a related field PLUS
    2. Demonstrated ability to establish and maintain effective work relationships with faculty, staff, and representatives of external agencies and organizations PLUS
    3. Demonstrated success record in team-based operations and management PLUS
    4. Minimum five years related, relevant occupational, project management or supervisory experience, OR
    5. An equivalent combination of education, training, and experience from which a comparable knowledge and abilities can be acquired.
    6. Experience with grants management and program operations is preferred.
    7. Curriculum design experience is preferred, with emphasis on competency-based instruction using a variety of learning options and alternative forms of delivery

    Essential Aptitudes, Skills, Knowledge and Personal Characteristics


    1. Ability to work effectively with a broad range of customers, including high-ranking government officials, administrators, managers, consultants, support staff, and students.
    2. Ability to effectively represent the College and NCJTC to external groups.
    3. Ability to lead and coordinate others with and without a direct reporting relationship.
    4. Ability to work independently and take initiative
    5. Ability to prioritize projects with time sensitive demands.
    6. Ability to work extended hours and travel frequently.
    7. Excellent verbal, written, and technical communication skills.
    8. Excellent time management, project management and project planning skills.
    9. Proficiency in administrative procedures and software applications which includes but is not limited to Microsoft Word, Excel, PowerPoint, Project and Outlook.
    10. Committed to the mission, purposes, and values of the College.

    Benefits (eligibility requirements may apply)

    403B and 457 Retirement Plans, Bereavement Leave, Campus Care Clinic, Dental Insurance, Emergency Leave, Employee Assistance Program, Fitness Center at Appleton Main Campus, Flexible Spending Account, Group Legal Benefits, Health Insurance or if applicable Cash Option Plan, Health Savings Account, Long Term Disability Insurance, On-Site Child Care Facility at Appleton Main Campus, Paid Holidays, Paid Vacation, Pet Health Insurance, Short Term Disability Insurance, Sick Leave, Spousal and Child Life Insurance, Supplemental Employee Life Insurance, Term Life & AD&D Insurance, Tuition Reimbursement, Vision Insurance, Wellness Program, Wisconsin Retirement System Pension Benefit (plan eligibility requirements apply)

    Special Instructions to Applicants

    This is a Grant Funded position.


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