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Project Specialist – Event Coordination (Durham, NH Office)

Project Specialist – Event Coordination (Durham, NH Office)

Posting Date: 
Job ID: 
# of Openings: 
University of New Hampshire - Durham
Hours Per Week: 
Weeks Per Year: 
Work Schedule: 
Flexibility in Schedule is required.
Anticipated Start Date: 
January 2018
Internal Applicant Salary/Rate: 
Based upon the applicable compensation structure
Posting Duration: 
Position will be posted for a minimum of five days and will remain open until the needs of the position are met
Shift Differential: 

More information about this job

Basic Functions & Responsibilities

This position performs a wide variety of organizational and managerial functions for the National Criminal Justice Training Center (NCJTC) and its various programs, projects, and activities for the NH Office. The service population includes the Public Safety Division, other departments within the College, local, state, and federal agencies, tribal governments, minority groups, universities, and service organizations. This position requires a strong ability to apply techniques and processes to develop, design, evaluate, and manage project activities, including but not limited to, training, technical assistance, and conferences.

Essential Job Functions/Secondary Job Functions

Essential Job Functions



  1. Plan, develop, and produce project deliverables or program tasks to assist in the administration of the Internet Crimes Against Children (ICAC) and Missing and Exploited Children (MEC) Training and Technical Assistance grant programs, as well as other projects, grants, conferences and contracts as directed.
  2. Coordinate with internal and external clients to develop and implement the training calendar, agendas and program materials for meetings and other project activities.
    • Develop project materials as directed, including curriculum, correspondence, reports, presentation materials and miscellaneous program related documents.
    • Coordinate training development and curriculum design with subject matter experts / independent contractors as directed.
    • As needed, provide course information, including tracking course and class numbers, and prepare applications for new courses for submission to the NCJTC Director and Division Dean.
    • Assist with arranging and tracking independent contractors/instructors, participant and facility logistics.
    • Carry out project functions and allocate resources in accordance with budgets for assigned projects.
    • Perform other training development and delivery as directed.

3. Serve as initial point of contact for project communications with the service population which includes directly supporting students by answering registration questions, troubleshooting, reviewing registrations, fielding and answering miscellaneous questions concerning course material and Program directives.

4. Assist in developing communication solutions, marketing strategies and other promotional plans to showcase NCJTC activities. These may include print-based, web-based, and other media.

5. Use project databases, tools, management systems, reports, and other processes and procedures to ensure efficient operation.

6. As needed, provide project statistical and/or performance data for federal and/or state reporting purposes.

    • Prepare monthly, semi-annual and annual project reports and other outputs.
    • Prepare or assist in development of special program reports as directed.


7. Perform other related duties as necessary for effective project administration supporting the best interest of the College, NCJTC and the office.





Secondary Job Functions



  1. Assist in developing efficient procedures and work processes and foster teamwork to accomplish project goals.
  2. Assist, as needed, with providing project statistical data for federal and/or state reporting purposes.
  3. Assist, as needed, with proposal writing and funding submissions for new funding initiatives.
  4. Serve as back up to other program staff as needed.

Qualifications, Training and Experience


  1. Bachelor’s Degree in related field, PLUS
  2. Minimum two years related, relevant occupational experience, OR
  3. An equivalent combination of education, training, and experience from which a comparable knowledge and abilities can be acquired.
  4. Experience with curriculum development/design, grant management, event planning and project management is preferred, particularly relating to the criminal justice field.
  5. Primary office location in Durham, NH with up to 15% travel required.

Essential Aptitudes, Skills, Knowledge and Personal Characteristics


  1. Must adhere and maintain a high level of integrity and confidentiality in working with clientele and staff.
  2. Ability to establish and maintain effective working relationships with staff, constituent groups, and clients, including interaction with officials from the highest levels of local, state, and federal governments. Ability to create and foster a team environment for staff.
  3. Superior customer service attitude in working with the public and others.
  4. Self-motivated with the ability to work independently and with frequent time-sensitive demands, utilizing excellent time management and planning skills.
  5. Ability to successfully work in a team-based environment.
  6. Ability to identify problems and needed action without repeated instruction.
  7. Ability to exercise initiative and good judgment.
  8. Ability to maintain poise and professionalism.
  9. Strong attention to detail is mandatory.
  10. Extended hours may be required.
  11. Excellent verbal, written and technical communication skills, with a diverse client-base
  12. Proficiency in administrative procedures and software applications which includes but is not limited to Microsoft Word, Excel, PowerPoint and Outlook as well as MS Project.

Benefits (eligibility requirements may apply)

403B and 457 Retirement Plans, Bereavement Leave, Dental Insurance, Emergency Leave, Employee Assistance Program, Flexible Spending Account, Health Insurance or if applicable Cash Option Plan, Health Savings Account, Long Term Disability Insurance, Paid Holidays, Paid Vacation, Short Term Disability Insurance, Sick Leave, Spousal and Child Life Insurance, Supplemental Employee Life Insurance, Term Life & AD&D Insurance, Tuition Reimbursement, Vision Insurance, Wellness Program, Wisconsin Retirement System Pension Benefit (plan eligibility requirements apply)

Special Instructions to Applicants

This Event Coordination position is located in the Durham, NH office.