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Project Specialist - NCJTC Grants & Contracting

Project Specialist - NCJTC Grants & Contracting

Posting Date: 
Job ID: 
# of Openings: 
Appleton Main Campus
Hours Per Week: 
Weeks Per Year: 
Work Schedule: 
Flexibility in schedule is required.
Anticipated Start Date: 
September 2017
Internal Applicant Salary/Rate: 
Based upon the applicable compensation structure
Posting Duration: 
Position will be posted for a minimum of five days and will remain open until the needs of the position are met
Shift Differential: 

More information about this job

Basic Functions & Responsibilities

This position performs a wide variety of organizational and managerial functions for NCJTC grant funded and contract related various programs, projects, and activities. The service population includes the NCJTC, other departments within the College, local, state, and federal agencies, tribal governments, minority groups, universities, and service organizations. This position requires a strong ability to apply techniques and processes to develop, design, evaluate, and manage both grant and fee-based activities, including managing training and technical assistance activities.

Essential Job Functions/Secondary Job Functions

Essential Job Functions

  1. Plans, develops, and produces project deliverables in accordance with applicable contracts, grants, and FVTC policies and procedures.
  2. Coordinates with internal and external clients to develop and implement the training calendar, agendas and program materials for meetings and other project activities.
    • Coordinates RFP process, negotiate space and logistics with host agencies hotels and training facilities.
    • Develops project materials as directed, including curriculum, correspondence, reports and presentation materials and miscellaneous program related documents.
    • Coordinates training development and curriculum design with subject matter experts/independent contractors as directed.
    • As needed, provides course information and make referrals as needed to NCJTC grant and contracting personnel.
    • Develops or prepares correspondence to partners, clients, funding sponsors and others.
    • Assists with arranging and tracking the utilization of instructors (Associates) and providing support and assistance to participants and host agencies or training facility personnel.
    • Carries out project functions and allocate resources in accordance with budgets for assigned projects.
    • Performs other training development and delivery as directed.
  3. Assists in developing efficient procedures and work processes and foster teamwork to accomplish project goals.
  4. Uses project databases, tools, management systems, reports, and other processes and procedures to ensure efficient operation.
  5. As needed, provides project statistical and/or performance data for federal and/or state reporting purposes.
    • Prepares monthly, semi-annual and annual project reports and other outputs.
    • Prepares or assists in development of special program reports as directed.
  6. Serves as initial point of contact for project communications with the service population and web inquires.
  7. Coordinates with internal and external partners to develop a calendar of training and technical assistance programs, course flyers, agendas and other materials necessary for marketing and outreach.
  8. Conducts customers outreach and follow-up as needed related to web inquires for contract training requests.
  9. Reviews and recommends proposals for new projects and programs and participates in writing and submission of new funding initiatives.
  10. Develops and carries out project plans for new and existing programs.
  11. Assists in the development and organization of curriculum for contract courses.
  12. Performs project or program tasks to assist in the administration of all programs, projects, grants and conferences as directed.
  13. Performs other related duties as necessary for effective project administration supporting the best interest of NCJTC.
  14. Develops and coordinates program evaluations.
  15. Travels to support programs directly when necessary.

Secondary Job Functions

  1. Serves as initial point of contact for project communications with constituent groups.
  2. Support proposal writing and funding submissions for new funding initiatives or contract training programs.
  3. Frequent travel may be involved

Qualifications, Training and Experience


  1. Bachelor's Degree in related field, AND
  2. Minimum three years related, relevant occupational experience, OR
  3. An equivalent combination of education, training, and experience from which a comparable knowledge and abilities can be acquired.  
  4. Experience with curriculum development/design, grant management, project management.
  5. Proficiency in computer use, including Microsoft Office applications.
  6. Experience with grants management and program operations is preferred.

Essential Aptitudes, Skills, Knowledge and Personal Characteristics

  1. Must adhere and maintain a high level of integrity and confidentiality in working with NCJTC clientele and staff.
  2. Ability to establish and maintain effective work relationships with staff, constituent groups, and clients, including interaction with officials from the highest levels of tribal, local, state, and federal governments.
  3. Ability to work with diverse student, staff, and community populations.
  4. Excellent time management and planning skills.
  5. Must possess strong problem solving and critical thinking skills.
  6. Ability to foster a team environment for staff.
  7. Excellent communication skills, both oral and written.
  8. Superior customer service attitude in working with the public and others.
  9. Self-motivated with the ability to perform independently.
  10. Willingness to travel.  

Benefits (eligibility requirements may apply)

403B and 457 Retirement Plans, Bereavement Leave, Dental Insurance, Emergency Leave, Employee Assistance Program, Fitness Center at Appleton Main Campus, Flexible Spending Account, Health Insurance or if applicable Cash Option Plan, Health Savings Account, Long Term Disability Insurance, On-Site Child Care Facility at Appleton Main Campus, Paid Holidays, Paid Vacation, Short Term Disability Insurance, Sick Leave, Spousal and Child Life Insurance, Supplemental Employee Life Insurance, Term Life & AD&D Insurance, Tuition Reimbursement, Vision Insurance, Wellness Program, Wisconsin Retirement System Pension Benefit (plan eligibility requirements apply)